Zayed Sustainability Prize — Climate Week NYC 2026 Production Proposal

Project overview

The operation at a glance

A coordinated content operation covering every activation, delivering social-ready material throughout the week while producing two polished Voices of Sustainability episodes and an organized media library for future use.

Event activations: 6
VOS episodes: 2
Concurrent field teams: 2
Days of rapid delivery: 5

The Voices of Sustainability (VOS) recording date remains subject to guest availability.

01

Schedule

Production Schedule

Six event activations across three days, followed by one dedicated VOS recording day.

Monday

September 21

ZSP x GIIN Dialogue
8:00–11:00 AMGIIN New York office

Tuesday

September 22

ZSP x Water.org Dialogue
10:00–11:00 AMVenue TBC
ZSP x Concordia Panel
3:00–3:30 PMSheraton New York Times Square

Wednesday

September 23

No scheduled activations. Hub editorial and delivery day, and the planned window for VOS set prelight.

Thursday

September 24

Two simultaneous field teams

ZSP x SEforALL x Iceland Dialogue
9:30–11:00 AMPermanent Mission of Iceland to the UN
Overlapping coverage · Team A
ZSP x WiSER x Goals House Breakfast
10:30 AM–12:00 PMTavern on the Green
Overlapping coverage · Team B
ZSP x AmanoSo x Steve Madden Foundation Summit
1:45–4:00 PMUNGA premises, venue TBC

Friday

September 25

TBC

Voices of Sustainability recordings
One-hour recording window per guestThree to four guests across two episodes

Operational · not an event activation

VOS set prelight and technical setup

TBC

Planned for September 23Adjusts with the confirmed VOS recording date

Operational · not an event activation

September 21–25 — Central Content Hub

TBC

Location: TBCSetup / access window: TBC

02

Operating Model

Five coordinated units

Axios Productions supplies the full local New York production crew, organized so the week is covered without gaps or conflicts.

Production Management

Oversees the full schedule and client coordination

Led by the Showrunner across the full project duration, with responsibility for creative continuity, client communication, production oversight and final delivery. The production manager and coordinator support scheduling, logistics, credentials, transportation, call sheets and day-to-day operations.

Event Team A

Primary coverage across the week

The lead field unit deployed across the primary event schedule, providing two-camera coverage, professional sound, photography, testimonials and continuous social-first capture.

Concurrent Event Team B

Activates for overlapping coverage on September 24

A second complete and independently produced field unit deployed for overlapping coverage on September 24, ensuring both simultaneous activations receive the full required video, photography, testimonial and social-content coverage.

VOS Production

Three-camera VOS recording

A three-camera recording unit following the supplied VOS filming guide and technical specifications.

Central Post-Production Team

Operates alongside production from the Central Content Hub

A core hub team operates on-site through the active production period, handling ingest, media management and fast-turn editorial. The VOS editor is phased in once VOS recording and media are available, and specialist finishing resources are scheduled according to the post schedule rather than stationed on-site all week.

Shared workspace · operational infrastructure

Central Content Hub

TBC

Provisionally September 21–25 · Location and setup window TBC

The Central Content Hub serves as the project's editorial and production-management home base, accommodating client review, crew check-in and dispatch, media ingest, secure equipment staging, overnight storage and charging, while connecting production management, both field teams, VOS production and post-production throughout the week.

Editorial workspace

One primary editorial system and a flexible assistant-editor workstation will operate from the same client-facing room, with access to overflow space if simultaneous work or private review requires it.

Primary client-facing edit room and editorial system
Assistant editor / media manager workstation
Production-management office and crew check-in/dispatch area
Shared high-speed storage and redundant backup
Reliable wired internet for priority uploads
Secure overnight media storage, equipment staging and charging
Overflow room available if required

Connects

Event Team A
Concurrent Event Team B
VOS Production
Central Post-Production Team
Production Management

Core on-site hub team

Post producer
Lead fast-turn editor
Social editor
Assistant editor / media manager

Specialist VOS editing, motion graphics, color, audio, photo and QC support may operate from the hub or remotely according to the delivery schedule.

Final location, access hours, connectivity, secure storage, overflow-room availability and facility costs remain TBC and will be reflected in the final estimate once confirmed.

The social producer / vertical shooter on each field team handles continuous vertical capture, behind-the-scenes material, social-first footage, basic logging and rapid transfer of priority media — not editing. The social editor works from the hub, converting incoming footage into story assets, snippets, soundbites and other fast-turn deliverables.

03

Deliverables

What is delivered

6
Events: 5
Daily Wraps: 15+
Testimonials: 2
VOS Episodes

Event Content

Comprehensive content coverage across all six activations.

Video coverage at all six events
Photography at all six events
Minimum 15 recorded testimonials

Event-specific behind-the-scenes capture
Organized raw-footage delivery

Rapid Social Content

Publication-ready assets produced during the week.

Up to five 60-second daily wrap-up videos
Live vertical story assets

Spokesperson soundbites
Captions and approved brand treatments

Working allowance — subject to final confirmation

Up to two fast-turn snippets per event
Up to six live-story assets per event

Voices of Sustainability

Long-form production for the Prize’s VOS series.

Two completed VOS episodes

Portrait and thumbnail photography
Organized VOS media delivery

Provisionally included — final specifications to be confirmed

Two teasers
Two one-minute cutdowns

The minimum 15 testimonials include recorded interviews and organized footage; individually finished testimonial edits are not included unless confirmed.

Content workflow

Capture to delivery

Rapid social and long-form post-production run simultaneously from the same secure ingest.

Rapid social

01
Field Teams and VOS Production
02
Central Content Hub
03
Secure Ingest and Backup
04
Editorial Selects
05
Client Approval
06
Delivery

Long-form VOS branch

01
Central Content Hub
02
VOS Episode Edit
03
Review
04
Color and Audio Finish
05
Final Asset Delivery

The Central Content Hub allows footage from concurrent field teams to be secured, organized and edited while coverage continues.

Approvals and revisions

Axios First Cut
Consolidated Client Notes
Included Revision
Approval
Final Delivery

Fast-Turn Content

Axios prepares an initial cut or asset.
One designated client representative provides consolidated feedback.
One consolidated revision round is included.
Approval within the agreed review window maintains the planned delivery schedule.
Delayed or conflicting feedback may affect same-day delivery.

VOS Episodes

Axios provides a first cut for each episode.
Two consolidated revision rounds are included.
Feedback is delivered through one designated client representative.
Structural changes requested after first-cut approval may require an additional estimate.

Photography

Axios supplies edited selects or galleries.
Standard color and exposure correction is included.
Extensive retouching, compositing or alternate creative treatments are not included unless specified.

Turnaround assumptions

Daily wrap-up delivery timing will be established once the final event schedule and approval availability are confirmed.
Live-story and fast-turn snippet delivery depends on timely media transfer, venue connectivity and client approvals.
Delivery deadlines begin once Axios has received all required brand assets, names, titles and feedback.
Same-day delivery may be affected by event delays, venue restrictions, travel between locations or late approvals.
Exact VOS post-production milestones will be included in the final production schedule.

04

Investment

Preliminary Production Investment

Current combined working total

$223,000 USD

Preliminary estimate — not a fixed bid

Production investment: $215,000 USD
Central Content Hub / Edit Facility working allowance: $8,000 USD

TBC upon booking. Final facility cost will be reconciled against the confirmed space, access, connectivity and overflow requirements and may adjust upward or downward.

This preliminary investment is based on the currently defined schedule, staffing model and working deliverable allowances. The Central Content Hub / Edit Facility is carried as a separate working allowance and will be reconciled upon booking. A final fixed estimate will be issued once the remaining venue, VOS, facility and deliverable details are confirmed.

Included cost areas

Production planning and management
Local event and VOS crews
Camera, lighting, sound and data equipment
Photography and rapid social coverage
Post-production and finishing
Transportation and production expenses
Production contingency

Items to confirm

Open decisions

Four groups of items remain TBC.

01

VOS recording and venue

Final date, access hours, guest allocation, episode duration, scenic handling and complete asset package.

02

Fast-turn deliverables

Final quantities, turnaround expectations, testimonial treatment and approval windows.

03

Venue and technical requirements

Credentials, venue labor, equipment restrictions, sound feeds, connectivity and UNGA access. Confirm whether September 20, 26 or 27 require crew holds, equipment access, facility access, filming or on-site post-production support.

04

Central Content Hub and delivery

Location, operating hours, internet, secure storage, workspace requirements, client access and raw-media delivery specifications.

Scope and commercial terms

Included, provided, excluded and open

How scope is labelled

Confirmed: Dates, events and quantities supplied and approved by the client.
Working allowance: Quantities included for budgeting but not yet confirmed.
TBC: Unresolved dates, venues, formats or responsibilities.
Excluded: Items outside the current estimate.

Production

Production planning, scheduling and local crew coordination
Local New York production crew
Coverage of the six currently listed events
Two simultaneous event teams on September 24
One VOS setup and prelight day — date confirmed alongside the recording day
One VOS recording day for two episodes
Active event coverage and Central Content Hub operations from September 21–25, 2026
Camera, lighting, grip, sound, monitoring and data equipment
Event and VOS photography
Local production transportation and media management

Deliverables

Up to five 60-second daily wrap-up videos
Two finished VOS episodes
Minimum 15 recorded testimonials
Photography coverage and edited galleries for all six events
Event-specific behind-the-scenes capture
Organized raw-footage delivery
Working allowance of up to two fast-turn snippets per event
Working allowance of up to six live-story assets per event
Two VOS teasers — final specifications to be confirmed
Two one-minute VOS cutdowns — final specifications to be confirmed
Captioning and supplied brand treatments

Post-Production

Ingest, organization, synchronization and backup
Fast-turn social editing
Long-form VOS editing
Basic motion graphics using approved client assets
Color and audio finishing
Photo processing and delivery
Quality control and final exports

Next steps

Moving to confirmation

Step 01

Confirm the VOS date and venue, guest format and Central Content Hub location

Step 02

Confirm final deliverables and turnaround expectations

Step 03

Approve the production approach and preliminary investment

Step 04

Finalize the estimate, agreement and production deposit

ZSP x GIIN Dialogue

ZSP x Water.org Dialogue

ZSP x Concordia Panel

ZSP x SEforALL x Iceland Dialogue

ZSP x WiSER x Goals House Breakfast

ZSP x AmanoSo x Steve Madden Foundation Summit

Voices of Sustainability recordings