Axios Productions
Zayed Sustainability PrizeClimate Week NYC 2026Production Proposal
Prepared by Axios Productions
An integrated production and content operation designed to capture and extend the Prize’s presence throughout Climate Week NYC.
Review the ApproachSeptember 21–25, 2026 · New York
Preliminary and Confidential
Project overview
The operation at a glance
- Event activations
- 6
- VOS episodes
- 2
- Concurrent field teams
- 2
- Days of rapid delivery
- 5
September 21–24
One set, one production day
September 24 morning
Capture to approved assets
The Voices of Sustainability (VOS) recording date remains subject to guest availability.
How scope is labelled
- Confirmed
- Dates, events and quantities supplied and approved by the client.
- Working allowance
- Quantities included for budgeting but not yet confirmed.
- TBC
- Unresolved dates, venues, formats or responsibilities.
- Excluded
- Items outside the current estimate.
01
Schedule
Production Schedule
Six activations across four days, plus one controlled VOS recording day.
Monday
September 21
ZSP x GIIN Dialogue
8:00–11:00 AMGIIN New York office
Tuesday
September 22
ZSP x Water.org Dialogue
10:00–11:00 AMVenue TBC
ZSP x Concordia Panel
3:00–3:30 PMSheraton New York Times Square
Thursday
September 24
Two simultaneous field teams
ZSP x SEforALL x Iceland Dialogue
9:30–11:00 AMPermanent Mission of Iceland to the UN
Overlapping coverage · Team A
ZSP x WiSER x Goals House Breakfast
10:30 AM–12:00 PMTavern on the Green
Overlapping coverage · Team B
ZSP x AmanoSo x Steve Madden Foundation Summit
1:45–4:00 PMUNGA premises, venue TBC
Friday
September 25
TBCVoices of Sustainability recordings
One-hour recording window per guestThree to four guests, single set
Operational · not an event activation
September 21–25 — Central Content Hub
TBCLocation: TBCSetup / access window: TBC
The Iceland dialogue and Goals House breakfast overlap between 10:30 and 11:00 AM and are staffed as two independent field teams.
02
Operating Model
Five coordinated units
Axios Productions supplies the full local New York production crew, organized so the week is covered without gaps or conflicts.
Production Management
Oversees the full schedule and client coordination
Planning, scheduling, venue logistics, credential coordination and on-site command across the week.
Event Team A
Primary coverage across the week
A complete field unit covering all six activations — two-camera coverage, professional sound, photography and on-site testimonials.
Concurrent Event Team B
Activates for overlapping coverage on September 24
A second independent field unit deployed for the overlapping September 24 morning events so neither activation is compromised.
VOS and Post-Production Unit
Controlled three-camera recording, running alongside production
Studio crew executing the controlled three-camera VOS recording, with the post team operating alongside production to support rapid delivery.
Central Content Hub
TBCProvisionally September 21–25 · Location and setup window TBC
A secure production home base supporting media ingest, backup, rapid editing, client review and delivery throughout the week — the production’s secure home base for media management, editing, review and delivery.
Connects
- Event Team A
- Concurrent Event Team B
- VOS Production
- Central Post-Production Team
- Showrunner and Production Management
Function
- Secure media ingest and redundant backup
- Workspace for the post producer and editors
- Transfer of priority footage from both field teams
- Daily wrap-up and fast-turn social editing
- Client review and approval
- Equipment charging and limited secure storage
- Coordination between the Showrunner, field teams and post team
Working from the hub
- Post producer
- Lead fast-turn editor
- Social editor
- Assistant editor / media manager
The VOS editor, motion graphics artist, colorist and audio mixer may work from the hub or remotely depending on the final post-production schedule.
The post-production team operates alongside production throughout the week rather than after it, which is what makes rapid delivery possible.
03
Deliverables
What is delivered
- 6
- Events
- 5
- Daily Wraps
- 15+
- Testimonials
- 2
- VOS Episodes
- 2
- Concurrent Teams
Event Content
The core record of all six activations.
- Video coverage at all six events
- Photography at all six events
- Minimum 15 recorded testimonials
- Event-specific behind-the-scenes capture
- Organized raw-footage delivery
Rapid Social Content
Published-ready assets produced during the week.
- Up to five 60-second daily wrap-up videos
- Live vertical story assets
- Spokesperson soundbites
- Captions and approved brand treatments
Working allowance — subject to final confirmation
- Up to two fast-turn snippets per event
Voices of Sustainability
The controlled long-form series.
- Two completed VOS episodes
- Portrait and thumbnail photography
- Organized VOS media delivery
Working allowance — subject to final confirmation
- Two teasers
- Two one-minute cutdowns
Final quantities, formats and turnaround requirements will be confirmed before the estimate is locked. The minimum 15 testimonials are assumed to include recorded interviews and organized footage; individually finished testimonial edits are not included unless confirmed.
Content workflow
Capture to delivery
Rapid social and long-form post-production run simultaneously from the same secure ingest.
Rapid social
01
Field Teams and VOS Unit
02
Central Content Hub
03
Secure Ingest and Backup
04
Editorial Selects
05
Client Approval
06
Delivery
Long-form VOS branch
01
Central Content Hub
02
VOS Episode Edit
03
Review
04
Color and Audio Finish
05
Final Asset Delivery
The Central Content Hub allows footage from concurrent field teams to be secured, organized and edited while coverage continues.
Fast-turn delivery depends on one designated client approver and consolidated feedback within agreed review windows.
Approvals and revisions
Axios First Cut
Consolidated Client Notes
Included Revision
Approval
Final Delivery
Fast-Turn Content
- Axios prepares an initial cut or asset.
- One designated client representative provides consolidated feedback.
- One consolidated revision round is included.
- Approval within the agreed review window maintains the planned delivery schedule.
- Delayed or conflicting feedback may affect same-day delivery.
VOS Episodes
- Axios provides a first cut for each episode.
- Two consolidated revision rounds are included.
- Feedback is delivered through one designated client representative.
- Structural changes requested after first-cut approval may require an additional estimate.
Photography
- Axios supplies edited selects or galleries.
- Standard color and exposure correction is included.
- Extensive retouching, compositing or alternate creative treatments are not included unless specified.
Turnaround assumptions
- Daily wrap-up delivery timing will be established once the final event schedule and approval availability are confirmed.
- Live-story and fast-turn snippet delivery depends on timely media transfer, venue connectivity and client approvals.
- Delivery deadlines begin once Axios has received all required brand assets, names, titles and feedback.
- Same-day delivery may be affected by event delays, venue restrictions, travel between locations or late approvals.
- Exact VOS post-production milestones will be included in the final production schedule.
04
Investment
Preliminary Production Investment
$215,000 USD
This preliminary investment is based on the currently confirmed six-event schedule, full local New York production staffing, concurrent coverage on September 24, two VOS episodes and the working deliverable allowances stated in this proposal. It is not yet a fixed bid.
Included cost areas
- Production planning and management
- Local event and VOS crews
- Camera, lighting, sound and data equipment
- Photography and rapid social coverage
- Post-production and finishing
- Transportation and production expenses
- Production contingency
A final fixed estimate will be issued following confirmation of the remaining production, venue and deliverable details.
Central Content Hub location costs and venue-provided services remain TBC. The final estimate will reflect whether an appropriate workspace is supplied by the client or sourced by Axios Productions.
Items to confirm
Open decisions
Once these are settled, the preliminary investment becomes a fixed estimate.
Final VOS recording date
VOS venue and access hours
Guest allocation across the two VOS episodes
Final duration of each VOS episode
Confirmation of the complete VOS asset package
Whether the 15 testimonials require raw delivery, minimally edited selects or individual finished edits
Final number of live-story assets and fast-turn snippets
Exact turnaround expectations
Approval representative and review windows
VOS scenic delivery, storage and handling requirements
Venue-mandated labor, vendor or equipment restrictions
Raw-footage delivery method and required storage capacity
Central Content Hub
Final location
Access dates and operating hours
Wired internet availability and upload speed
Secure overnight media and equipment storage
Power, furniture and workspace requirements
Client review access
Loading, courier and crew access
Whether the client can provide an appropriate office, meeting room or hotel workspace
Each item above is marked TBC until confirmed; the preliminary investment becomes a fixed estimate once they are resolved.
Scope and commercial terms
Included, provided, excluded and open
Production
- Production planning, scheduling and local crew coordination
- Local New York production crew
- Coverage of the six currently listed events
- Two simultaneous event teams on September 24
- One VOS setup and prelight day
- One VOS recording day for two episodes
- Camera, lighting, grip, sound, monitoring and data equipment
- Event and VOS photography
- Local production transportation and media management
Deliverables
- Up to five 60-second daily wrap-up videos
- Two finished VOS episodes
- Minimum 15 recorded testimonials
- Photography coverage and edited galleries for all six events
- Event-specific behind-the-scenes capture
- Organized raw-footage delivery
- Working allowance of up to two fast-turn snippets per event
- Working allowance of up to six live-story assets per event
- Working allowance for two VOS teasers
- Working allowance for two one-minute VOS cutdowns
- Captioning and supplied brand treatments
Post-Production
- Ingest, organization, synchronization and backup
- Fast-turn social editing
- Long-form VOS editing
- Basic motion graphics using approved client assets
- Color and audio finishing
- Photo processing and delivery
- Quality control and final exports
Next steps
Moving to confirmation
Step 01
Confirm the VOS date and venue, guest format and Central Content Hub location
Step 02
Confirm final deliverables and turnaround expectations
Step 03
Approve the production approach and preliminary investment
Step 04
Finalize the estimate, agreement and production deposit